Announcement Procedures

This page contains a checklist for LUG officers to use when announcing events.

Technical Sessions and Other Meetings

The Tuesday before the session, if all details are finalized:

  • Send out an announcement on the mailing list (especially for major events).
  • Post a blog entry about the session.
  • Update the details on the "Meetings" page.
  • Update the IRC topic.

The Friday before the session:

  • Do all the stuff for Tuesday, if it hasn't been done already.
  • Send out [another] announcement about the session.
  • Tweet about the session.
  • Post about it in relevant Facebook groups and other social media channels.

The day of the session:

  • Send out a reminder on the mailing list, if it's a major event.
  • Tweet about it.

Social Dinners

The Friday before dinner:

  • Send out an announcement on the mailing list.
  • Update the details on the "Meetings" page.
  • Update the IRC topic.
  • Tweet about the dinner.

The day of dinner:

  • Tweet about it.

Last updated by Matthew Frazier's avatar Matthew Frazier at